Let’s now explore how a mail merge works.
Instead of typing a letter for each recipient, you can use a form letter to make quick, unique, personalized letters for each person.Įssentially, if there’s a document you need to personalize at scale, mail merges can take care of it for you! Note: A form letter is a template file used to create mass letters. You can use mail merges to create personalized messages automatically for: This spares you the trouble of manually personalizing each document yourself! What Are Mail Merges?Ī mail merge lets you create personalized documents that are automatically customized on a recipient-by-recipient basis. How to Use Mail Merge to Send Mass Emails.Two Problems of Using Microsoft Word to Send Mass Emails.How to Use Mail Merge to Send Bulk Letters.(Click on links to jump to specific sections) Later, I’ll mention two issues of using the traditional method for mail merges and suggest a better and more powerful alternative to help you send mass emails.Īdditionally, I’ll also answer seven FAQs associated with mail merges. Then, I’ll go over how to mail merge using an Excel spreadsheet and a Word document. In this article, I’ll first cover what a mail merge is and explain how it works. It works by automatically adding personalization data from a data file (for example, a spreadsheet) to a template file (like a letter or an email). Microsoft has an interactive online course and a 15-minute video “Webinar” that further explain how to use it.A mail merge is a handy way to send personalized mass letters and bulk emails quickly. If you are unfamiliar with some of Word’s more advanced features, using the mail merge feature may take a bit of practice. Including the common Avery 5160 style that fits 30 labels per sheet. Word’s Labels tool can create templates for a variety of popular adhesive label sheets from Avery and other office-supply companies, The addresses set up, you just need the blank labels to run through the printer. Microsoft’s site has its own detailed instructions for the entire label-making process from an Excel spreadsheet,Īs well as the steps for making labels from Outlook contacts. (A quick video overview gives you an idea of what to expect.) Spreadsheet with the mail merge command and then print the labels. Those precise steps vary based on which version of Microsoft Office you are using, but generally goes like this: You set up a label template in Word, format the type in the text field, import the data from the Excel The process does take several steps, but saves quite a bit of time in the long run. You can import the address data on the Microsoft Excel spreadsheet into Microsoft Word and make labels out of them with Word’s Mail Merge feature.
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